Job Posting – Administrative Assistant

Administrative Assistant
35 hours a week – 8 weeks – $14.25/hour
Apply by May 16th, 2021
As this position is funded by the Canada Summer Jobs program, applicants must:

  • be between 15 and 30 years of age at the start of the employment;
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

The Administrative Assistant will be supervised by the Executive Director and will complete many of the tasks involved in event planning, communications, promotions, and client services. Key skills required for this position include teamwork, communication (both oral and written), organizational skills, knowledge of Google Suite (Docs, Sheets, Drive), as well as some graphic design.

Tasks and responsibilities include:

  • Scheduling appointments, meetings, and travel.
  • Researching files and records
  • Preparing and proofreading correspondence, reports, and other documents as requested.
  • Organizing and conducting events, as directed, by reserving space, preparing marketing and promotional items, announcements, agendas, brochures, and packets
  • Creating brochures, posters and newsletters
  • Performing other duties as assigned
  • Must be willing to work some evenings and on weekends
  • Coordinating volunteer activities
  • Attending meetings as directed

About the Organization:

Silence is dedicated to presenting sounds and musical practices that are diverse, challenging, sustainable and accessible through concerts, workshops and improvisation sessions. Silence serves as an incubator for practitioners and listeners alike. Silence is unbiased in regard to genre, culture, class, and tradition; we foster risk-taking, innovation and experimentation in all forms of music and sound, as well as other artistic expressions presented in the space.

We recognize that many workplaces can be unwelcoming and unsafe spaces for many folks with marginalized identities, including Black folks, Indigenous folks, and People of Colour; Women; those living with disabilities; neurodiverse folks; members of the LGBTQ community and those who live at the intersection of these and other identities. At Silence, we know that centring these communities in the presentation and support of artists, musicians and community programming is important and necessary work. We strongly encourage applicants with diverse lived experiences.

If you would like to apply, have an accessibility inquiry, or would like more information about the position, please contact Scarlett Raczycki at Applicants, please attach your resume and a cover letter.

We gratefully acknowledge the support of the Canada Summer Jobs program for funding this position.